ARTICLE IX

PURCHASING PROCEDURES FOR PARISH BOARDS AND COMMISSIONS


EDITORIAL NOTE: This Article is a new article created by the authority of Ord. No. 95-2276, adopted 09/21/95 .

SEC.

2-110.00 Purchasing Procedure


    Resolution P. J. S. 90-4670 is hereby ratified as the established purchasing procedures for St. Tammany Parish and shall read as follows:
                                                    A    B    C    D

1.    Purchases under $1,500                        X
.     Purchases $1,500 - $4,999                        X
.     Purchases $5,000 - $9,999                            X
.     Purchases exceeding $10,000                            X

.     Purchases exceeding $500.00 (FIVE HUNDRED DOLLARS), but less than $1,500.00 (ONE THOUSAND FIVE HUNDRED DOLLARS) shall require no competitive bidding, but three telephone quotes shall be obtained by the Purchasing Office, if time permits.

.     Purchases of $1,500.00 (ONE THOUSAND FIVE HUNDRED DOLLARS) or more, but less than $5,000.00 (FIVE THOUSAND DOLLARS) shall be made by soliciting telephone or facsimile quotations lower than the accepted bidders by the Purchasing Office. If quotations lower than the accepted quotation are received, the rejection shall be recorded in the purchase file.

.     Purchases of $5,000.00 (FIVE THOUSAND DOLLARS) or more, but less than $10,000.00 (TEN THOUSAND DOLLARS) shall be made by sending out written quotations for bids to at least five bona fide qualified bidders by the Purchasing Office. Additionally, the public entity may advertise at its discretion. If quotations lower than the accepted quotation are received, the reasons for their rejection shall be recorded in the purchase file.

.     Purchases in excess of $10,000.00 (TEN THOUSAND DOLLARS) will be forwarded to the Purchasing Office for public advisement.

    (Ord. No. 95-2276, adopted 09/21/95)

SEC.

2-110.01 Distribution


    Upon enactment of this ordinance, all funded Parish Boards and Commissions, except Hospital Districts 1 and 2 and all Boards and Commissions for which the Police Jury

currently provides accounting services, shall be provided with a copy if this Ordinance, as well as a copy of the Resolution P.J.S. No. 90-4670.    (Ord. No. 95-2276, adopted 09/21/95)

SEC.

2-110.02 Approval Required; Review


    All said Boards and Commissions shall require the approval of the Police Jury for all capital construction and renovation projects with a cost in excess of $10,000.00 (TEN THOUSAND DOLLARS), and furthermore, the Parish Treasurer may review purchasing procedures of said Boards and Commissions in order to: 1) Ensure compliance with this ordinance; and 2) Ensure that procedures are in place which require a release from vendors, suppliers and/or subcontractors before final payment is issued. (Ord. No. 95-2276, adopted 09/21/95)

CROSS REFERENCE: Chapter 2, Article IV, Division 5 Capital Improvements, Special Programs, etc.

SEC.

2-110.03 Violation


    Violation of the established purchasing procedures shall constitute “just cause” for the removal of one or all members appointed to a Board or Commission created by the Police Jury.     (Ord. No. 95-2276, adopted 09/21/95)

SEC.

2-110.04 Personal Liability


    The wilful or wanton misconduct on part of any Board member or members in connection with directives of this ordinance may result in personal liability for any damages sustained by the St. Tammany Parish Police Jury as consequence thereof.    (Ord. No. 95-2276, adopted 09/21/95)

SEC. 2-111.00 - 2.114.00 Reserved